Payment scenario 2 - foreign payment (FCY to FCY) in the Dutch version
You can use telebanking for trade with domestic and foreign customers and vendors. This article describes a scenario where the trade is with foreign customers and vendor that use the same foreign currency as your bank account is set up to use.
The following list describes the main steps:
- Create Vendor/Customer.
- Create Vendor/Customer Bank Account.
- Create and Post Purchase Invoice for Vendor or Sales Invoice for Customer.
- Create Proposal.
- Create Payment History.
- Export Payment History.
- Import Bank Statement.
Hinweis
In the examples below, some standard CRONUS data is being used. Likewise, instead of creating a vendor/customer and a vendor/customer bank account you could use existing data.
Create vendor/customer
Create vendor/customer and enter all necessary information. Special attention should be paid to the following fields:
- Currency Code: Set it to the foreign currency (FCY).
- Transaction Mode Code: Select a transaction mode for foreign currency payments through your bank.
- Preferred Bank Account Code: Select the default vendor or customer bank account in the same currency.
Hinweis
To enter a bank account in the Preferred Bank Account Code vendor/customer bank accounts must be available. See below.
Example
Jannet Carter (code JANNET) is one of our US vendors. Purchase invoices are paid through our foreign bank account (code ABN-USD) to their bank account (code JCBA). Both bank account ABN-USD and JCBA are denominated in the same foreign currency (FCY) - that is, USD. Therefore, on Jannet Carter's vendor card, we set the Currency Code field to USD, fill the Transaction Mode Code field with ABN-USD that is linked to our bank account, ABN-USD, and set the Preferred Bank Account Code field to JCBA.
Create vendor/customer bank account
Create vendor/customer bank account and enter all necessary information. Special attention should be paid to the following fields:
- Bank Account No.: Enter a valid bank account number.
- Currency Code: Set it to the foreign currency (FCY).
- Account Holder: Complete the account holder information.
Example
Jannet Carter's bank account (code JCBA) is denominated in foreign currency (FCY) - that is, USD. Therefore, on Jannet Carter's vendor bank account card, we enter a valid number in the Bank Account No. field, set the Currency Code field to USD, and fill the fields on the Account Holder FastTab with appropriate values.
Create and post purchase invoice for vendor or sales invoice for customer
Create a purchase/sales invoice and enter all necessary information. Special attention should be paid to the following fields:
- Currency Code: Set it to the foreign currency (FCY).
- Transaction Mode Code: Select a transaction mode for foreign currency payments through your bank.
- Bank Account Code: Select the vendor or customer bank account for the payment.
By default, these three fields are populated with values taken from the vendor/customer card.
When the invoice is finished, it can be posted.
Example
When creating a purchase invoice for Jannet Carter, we enter JANNET in the Buy-from Vendor No. field. By default, the Currency Code, Transaction Mode Code, and Bank Account Code fields are populated with values taken from the Jannet Carter's vendor card. Therefore, the Currency Code, Transaction Mode Code, and Bank Account Code fields are USD, ABN-USD, and JCBA respectively. Nevertheless, these values can be changed.
Create proposal
Open the Telebank - Bank Overview page and browse to the bank through which we want to perform our payment. Open the Telebank Proposal page and generate payment proposals using the Get Proposal Entries batch job.
Example
Through the Telebank - Bank Overview page, we open the Telebank Proposal page for our bank, ABN-USD. Using the batch job, one proposal line is created for the purchase invoice we just created and posted for the vendor JANNET.
Create payment history
From the Telebank Proposal page, choose Check and resolve any errors. Choose Process to create the payment history, which is available on the Payment History List page for the same bank.
Example
We process our proposal concerning the payment to the vendor JANNET and open the Payment History List page for our bank, ABN-USD. The last payment history is the one we created.
Export payment history
Open the Payment History List page, select the payment history, and choose Export. Complete any options for the linked export protocol. The protocol determines the file format and uses Default File Names to generate the file name. Submit the exported file to your bank.
Example
As the transaction mode associated with our payment is ABN-USD, the BBV or PAYMUL batch job appear.
Import bank statement
After receiving electronic bank statements from our bank, we can import them by running the appropriate import protocol from the Import Protocol List page.
Example
Our bank sent us the bank statement containing our payment to Jannet Carter, ABN-USD. Therefore, we choose OFFICE NET EXTRA as the appropriate import protocol.