Enable embedded VERI*FACTU mode in Spain

Use embedded VERI*FACTU to report invoice records directly to the Spanish Tax Agency (AEAT) through the E-Documents framework. Business Central generates chained hashes and QR codes, and uses a certificate to authenticate the connection to AEAT.

The use of VERI*FACTU is part of the Spanish regulatory framework, where companies must adopt a compliant e-invoicing approach. Depending on company size and applicable regulations, businesses can choose between SII and VERI*FACTU. However, both modes can't be used simultaneously.

While compliance is mandatory, each company determines which approach, SII or VERI*FACTU, best applies to its situation. Learn more about integrating VERI*FACTU with external services in VERI*FACTU with external service integration.

Enable embedded VERI*FACTU on the Verifactu Setup page. If SII is already enabled, Business Central asks you to disable it before you continue.

After you configure the service, workflow, and document sending profile, posting a sales invoice for a customer whose profile uses that workflow creates an e-document. The workflow exports and sends the invoice records to AEAT. Enabling Verifactu Setup alone doesn't submit every posted invoice.

Business Central generates the QR code during export, before it receives the AEAT response. The code contains an AEAT validation URL and invoice details. A QR code doesn't prove that AEAT accepted the submission. Check the e-document's clearance status separately.

Prepare company and certificate information

The certificate authenticates requests to AEAT. Prepare the following company and certificate information:

1. Use an account with the SUPER permission set when creating a new certificate.

2. On the Company information page, perform the following actions:

   • Enter the VAT Registration No. from the qualified electronic certificate issued to you by the tax authorities. For example, 99999910G.
   • Enter the company Name as mentioned in the certificate. For example, CERTIFICADO PRUEBAS.
   • Enter the Post Code and City.

3. Complete the other company information required for your invoices.

4. On the Post Codes page, set the Time Zone for the company's post code and city. Business Central checks this combination when you enable VERI*FACTU.

5. For the example in this article, use today's posting date. The Spanish Tax Authorities don't accept a date higher than today's.

Set up VERI*FACTU

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Verifactu Setup, and then select the related link. The Verifactu Setup page displays.
2. In the Certificate Code field, open the lookup and select a valid certificate. Make sure its password is available and the certificate hasn't expired.

3. Select the Enabled toggle.

   :::image type="content" source="../../media/spanish-verifactu/setup-enabled.png" alt-text="Screenshot that shows the Verifactu Setup page.":::

Hinweis

Assigning a certificate can also enable the setup. When prompted, confirm that you want to disable SII and provide consent. If you decline either confirmation, VERI*FACTU remains disabled.

Set up the e-document service format

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter E-Document Services, and then select the related link. The E-Document Services page displays.
2. Select New to create a new e-document service setup.

3. Fill up the following fields:

   • In the Code field, enter VERIFACTU.
   • In the Description field, enter VERIFACTU.
   • In the Document Format field, enter Verifactu.

   • In the Service Integration field, enter Verifactu Service.

     :::image type="content" source="../../media/spanish-verifactu/electronic-document-service.png" alt-text="Screenshot that shows the e-document service page.":::

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Go to Configure documents to export and select E-Document Service Supported Source Document Types to check the allowed documents for Verifactu.

Set up workflows

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Workflows, and then select the related link. The Workflows page displays.
2. If you're replacing an existing e-document workflow, disable that workflow.
3. Create a new workflow for Verifactu by filling in the following fields:
   • In the Code field, enter VERIFACTU.
   • In the Description field, enter VERIFACTU.
   • In the Category field, enter EDOC.

4. On the lines, enter the following text in these fields:

   • In When Event, enter E-Document Created.
   • In Then Response, enter Export E-Document using setup: VERIFACTU
   • In When Event, enter E-Document has been exported
   • In Then Response, enter Send E-Document using service: VERIFACTU (indented)

   :::image type="content" source="../../media/spanish-verifactu/workflow-steps.png" alt-text="Screenshot that shows the workflow page with the values.":::

5. Enable the workflow after you configure its steps and response options.

Set up the document sending profile

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Document Sending Profiles, and then select the related link. The Document Sending Profiles page displays.

2. Fill up the following fields:

   • In the Code field, enter VERIFACTU.
   • In the Description field, enter Verifactu.
   • In Sending Options, enter values in these fields as follows:
     • In the Electronic Document field, enter E-Document Workflow.
     • In the E-Document Workflow field, enter VERIFACTU.

   :::image type="content" source="../../media/spanish-verifactu/document-sending-profile.png" alt-text="Screenshot that shows the document sending profile for Verifactu.":::

3. Select OK.

Set up sales report selection

If it isn't set up already, perform the following steps:

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Report Selection - Sales, and then select the related link. The Report Selection - Sales page displays.

2. Ensure for the Usage - Invoice, the report ID 1306 is selected.

   :::image type="content" source="../../media/spanish-verifactu/report-selection-sales.png" alt-text="Screenshot that shows the report selection sales page.":::

Set up the customer

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Customers, and then select the related link. The Customers page displays.
2. Select a customer. For example, 50000 (Relecloud).

3. In the Document Sending Profile drop-down, select VERIFACTU.

   :::image type="content" source="../../media/spanish-verifactu/customer-document-sending-profile.png" alt-text="Screenshot that shows the customer card with Verifactu selected as the document sending profile.":::

Example scenario - Set up sales invoice for customers and post it

The following example creates and posts a sales invoice for Relecloud. The customer's document sending profile uses the VERI*FACTU workflow configured above.

1. [!INCLUDE [open-search](../../includes/open-search.md)], enter Sales Invoices, and then select the related link.
2. Choose New, and select Relecloud as the customer.
3. In the Posting Date field, enter today's date.

4. Add a line Item, with Quantity as 5 and amount as 1000 + VAT.

   :::image type="content" source="../../media/spanish-verifactu/customer-sales-invoice.png" alt-text="Screenshot that shows the sales invoice for the customer.":::

5. Post the sales invoice.

6. Wait for the e-document workflow to finish exporting the invoice before you print its QR code.

7. [!INCLUDE [open-search](../../includes/open-search.md)], enter Posted Sales Invoices, and then select the related link. The Posted Sales Invoices page displays.

   :::image type="content" source="../../media/spanish-verifactu/customer-posted-sales-invoice.png" alt-text="Screenshot that shows the posted sales invoice for the customer.":::

8. Select Print/Send > Print. The Sales Invoice window displays.

9. In the Report Layout drop-down, select the Standard Sales Invoice - E-Document (Word) layout and select OK.

   :::image type="content" source="../../media/spanish-verifactu/report-layout.png" alt-text="Screenshot that shows the report layouts.":::

   You can select Preview to visualize the document and the E-Doc QR Code generated for Verifactu.

10. On the Posted Sales Invoices page, on the ribbon, select Related > E-Document > Open.

    :::image type="content" source="../../media/spanish-verifactu/posted-sales-invoice-related-ribbon.png" alt-text="Screenshot that shows the E-Document Card page.":::

    The E-Document Card page for the processed sales invoice for Relecloud displays with the clearance information.

    :::image type="content" source="../../media/spanish-verifactu/customer-sales-invoice-processed.png" alt-text="Screenshot that shows the E-Document page for the processed sales invoice for Relecloud.":::

    On the E-Document Card page, select Document Logs to see the invoice processing status. An AEAT submission status of Correcto sets the e-document service status to Cleared. Other submission statuses set it to Not Cleared.

    :::image type="content" source="../../media/spanish-verifactu/electronic-document-logs.png" alt-text="Screenshot that shows the e-document logs for the processed invoices.":::

[!INCLUDE [open-search](../../includes/open-search.md)], enter Verifactu Documents, and then select the related link to view submission details. The page shows the source document, hash, submission ID, and submission status.

:::image type="content" source="../../media/spanish-verifactu/document-submission-status.png" alt-text="Screenshot that shows the Verifactu document page with the submission status.":::

Related information

• VERI*FACTU with external service integration
• Spain Local Functionality

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