Enter and post cash and bank/giro journals
Use the cash journal and bank/giro journal to record and post cash and bank transactions.
With telebanking, you can import electronic bank statements into the Bank/Giro Journal page. Automatic reconciliation can match statement lines to open customer or vendor ledger entries during import. Review unmatched lines before posting.
In [!INCLUDE[prod_short](../../includes/prod_short.md)], use journal templates of type Cash or Bank for the corresponding cash and bank/giro journals.
You can enter increases or decreases to the cash account on the Cash Journal page. For example, you can use this journal for paying out petty cash or receiving transfers from a different bank account.
The Bank/Giro Journal page records the inflow or outflow of the cash to a specific bank account. This journal forms the basis for bank reconciliation. The layout of this journal resembles the paper bank statement, so you can transpose the required fields from the paper statement to the journal, or you can import an electronic bank statement file. The transactions can be customer payments or vendor payments.
You can apply the payments from customers to the open invoices from accounts receivables. You can also enter general ledger transactions to capture miscellaneous amounts, such as bank charges or interest income. VAT codes can also be applied to these transaction lines. You can define a journal for every bank account.
Post cash journals
- [!INCLUDE [open-search](../../includes/open-search.md)], enter Cash Journal, and then choose the related link.
- Choose the New action.
On the Cash Journal page, on the Lines FastTab, fill in the required fields as described in the following table.
Field Description Date The journal entry date. Document No. The document number for which journal entry is created. Account Type The account type to which the entry is to be posted. Account No. The account number to which the entry is to be posted. Description The description of the entry. The account name is entered by default unless Omit Default Descr. in Jnl. is selected for the G/L account. VAT Prod. Posting Group The VAT product posting group code used to post the entry. You can select a code in this field only if the Account Type is G/L Account. Learn more in VAT Product Posting Groups. Amount The total amount that the statement line consists of. You must enter the debit amount without a plus or minus sign and the credit amount with a minus sign.
If this amount includes the VAT amount, then select the Amount incl. VAT checkbox.Choose the Post action.
Hinweis
The opening balance plus the net change on the journal lines must equal the closing balance. If the totals don't match, check the balances and lines against your cash records before posting.
The entries are posted to the general ledger. Learn more in General Ledger Entries.
Post bank or giro journals
- [!INCLUDE [open-search](../../includes/open-search.md)], enter Bank/Giro Journal, and then choose the related link.
- Choose the New action.
- Select the relevant journal template, and then choose the OK button.
On the Bank/Giro Journal page, fill in the fields as described in the following table.
Field Description Opening Balance The current balance of the bank or giro account. It equals the closing balance of previously posted entries for the journal. Closing Balance The new closing balance of the journal. On the Lines FastTab, fill in the required fields as described in the following table.
Field Description Date The journal entry date. Account Type The account type to which the journal entry is to be posted. Account No. The account number to which the journal entry is to be posted. Identification The identification number that links the statement line to a payment history line. Description The description of the entry. VAT Prod. Posting Group The VAT product posting group code that is used when you post the entry on the statement line. Amount The total amount that the statement line consists of. You must enter the debit amount without a plus or minus sign and the credit amount with a minus sign.
If this amount includes the VAT amount, then select the Amount incl. VAT checkbox.Choose the Post action.
Hinweis
The opening balance plus the net change on the journal lines must equal the closing balance. If the totals don't match, check the balances and lines against the bank statement before posting.
The entries are posted to the general ledger. Learn more in General Ledger Entries.