Set up journal templates and batches

All European Union (EU) companies must submit Intrastat reports to the customs office, detailing their trade with other EU countries/regions for the current year. An Intrastat summary report is presented to the tax authorities monthly, quarterly, or yearly depending upon the company's business.

You can print Intrastat reports on the Intrastat Jnl. Batches page based on Intrastat journal entries. You can manually place entries into the journal, or use a batch job to place the entries there. Before you can do this, you must set up Intrastat journal templates and batches.

Steps to set up Intrastat journal templates

  1. Choose the Tell Me feature icon, enter Intrastat Journal Templates, and then choose the related link.
  2. To create a new Intrastat journal template, choose the New action.

  3. On the Intrastat Journal Templates page, fill in the fields as described in the following table.

    Field Description
    Name The name of the Intrastat journal template. You can enter a maximum of 10 alphanumeric characters.
    Description The description of the Intrastat journal template. You can enter a maximum of 80 alphanumeric characters.

  4. Choose the OK button.

Steps to set up Intrastat journal batches

  1. Choose the Tell Me feature icon, enter Intrastat Journal Templates, and then choose the related link.
  2. To open the Intrastat Jnl. Batches page, select the required template, and then choose the Batches action.

  3. Fill in the fields as described in the following table.

    Field Description
    Name The name of the Intrastat journal. You can enter a maximum of 10 alphanumeric characters.
    Description The description of the Intrastat journal. You can enter a maximum of 50 alphanumeric characters.
    Periodicity Select one of the following options:

    - Month
    - Quarter
    - Year
    Type Select one of the following options:

    - Purchases
    - Sales
    Statistics Period The statistics period that the report covers. Enter the value in YYMM format.
    Corrective Entry Select the Corrective Entry checkbox to correct an entry.
    File Disk No. The number of the file disk.

    This is used when you run the Intrastat - Make Disk Tax Auth batch job.
    Currency Identifier The code to identify the currency for the Intrastat report.
    Reported If the entry has already been reported to the tax authorities, select the Reported checkbox. This checkbox is selected automatically when you run the Intrastat - Make Disk Tax Auth batch job for this entry.

  4. To close the page, choose the OK button.

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