Electronic invoicing in the Mexican version
Mexican companies must be able to send invoices electronically as Comprobante Fiscal Digital por Internet (CFDI) files. [!INCLUDE[prod_short](../../includes/prod_short.md)] supports CFDI so that you can export sales and service invoices and credit memos as electronic documents that have the required digital signature.
Hinweis
[!INCLUDE[prod_short](../../includes/prod_short.md)] generates CFDI 4.0 documents. Customer payment receipts use the Pagos 2.0 complement, and Carta de Porte documents use the 3.1 complement.
The CFDI file is an XML file that contains:
- Name of issuing company
- Fiscal address of issuing company
- Tax scheme of the issuing company
- Federal tax registration number (RFC) of issuing company
- RFC of the receiving company
- Quantity and description of the goods or services
- Unit price
- Tax amounts listed by tax type
- Currency code
- Customs location, which includes the date and number of the customs document, if the transaction is an import.
- Digital stamp of the issuing company, which the tax authorities (SAT) assign.
- Digital stamp of an authorized service provider, PAC, that you choose.
Wichtig
You need to submit the electronic invoices to a PAC, which is an authorized service provider appointed by the Mexican tax authorities (SAT). SAT certified more than one PAC in Mexico, and you must obtain the appropriate information to communicate with the PAC of your choice. By default, [!INCLUDE [prod_short](../../includes/prod_short.md)] supports integration with Interfactura, but you can use another PAC of your choice.
Get started
Before you can use [!INCLUDE[prod_short](../../includes/prod_short.md)] for electronic invoicing, obtain the required SAT certificate and PAC service information. Upload the certificate to [!INCLUDE[prod_short](../../includes/prod_short.md)] and select it on General Ledger Setup. Learn more in Set up electronic invoicing. The Servicio de Administración Tributaria website provides information about SAT certificates and keys.
You can use different SAT certificates for company branches. In addition to the SAT certificate you specify on the General Ledger Setup page, you can assign a separate SAT certificate for each location associated with a company branch. To use this feature, you must enable the Multiple SAT Certificates option on the General Ledger Setup page:
- If the option isn't enabled, the certificate from the General Ledger Setup page is used to sign all electronic documents.
- If the option is enabled, [!INCLUDE [prod_short](../../includes/prod_short.md)] uses the SAT Certificate assigned to the document's location. If the location doesn't have a certificate, it uses the certificate from General Ledger Setup.
- For transfer shipments, the certificate is determined by the Transfer-From Code location.
- When multiple certificates are enabled, SAT Certificate Name and SAT Certificate Source on the posted document card show the certificate selected for the document.
Tipp
Use the Set up Mexican CFDI information assisted setup guide to map information about your company and how you use [!INCLUDE [prod_short](../../includes/prod_short.md)] to the various fields in the CFDI files.
You must also specify the web services that you use to communicate with the PAC to obtain digital stamps. Learn more in Set up PAC Web Services.
Wichtig
SAT certified more than one PAC in Mexico, and you must obtain the appropriate information to communicate with the PAC of your choice.
You must also specify information about your company and each of your customers and vendors. Learn more in Set up electronic invoicing.
Send electronic documents
When you post an invoice or credit memo, you can send it to your customer. But first you must obtain a digital stamp from the PAC. [!INCLUDE[prod_short](../../includes/prod_short.md)] communicates with the PAC through web services to request a stamp, and your company and the PAC digitally sign the document automatically.
Electronic invoices and credit memos are sent from the email account assigned to the Default email scenario. The recipient is the email address on the Customer Card for the bill-to customer. On General Ledger Setup, select Send PDF Report to attach a PDF in addition to the XML file.
Wichtig
Configure the email account before you send documents. The electronic invoicing workflow uses the configured email connector, so SMTP isn't the only option. Learn more in Set up email.
If you also want to print the documents, the documents include a Quick Response (QR) bar code and other information that identifies the related electronic invoice. This information makes the printed document computer-readable and provides a link between the electronic document and the printed document. To learn about generating electronic invoices, refer to Generate Electronic Invoices.
Cancel documents
You might have to revert a transaction, such as if you have to change the location of a shipment for some reason. You might also have to send such cancellations as electronic documents.
When you request cancellation, fill in CFDI Cancellation Reason Code. Fill in Substitution Document No. when the selected cancellation reason requires a replacement document.
The following table describes the cancellation reasons:
| Option | Description |
|---|---|
| 01 | Voucher issued with errors in relation. |
| 02 | Voucher issued with unrelated errors. |
| 03 | The operation wasn't carried out. |
| 04 | Related nominative operation in a global invoice. |
If you choose code 01, then you must also specify the document that substitutes the canceled document in the Substitution Document No. field.
Send a posted sales invoice for cancellation
- Open the posted sales invoice that you want to cancel. In the Electronic Document action group, select Cancel.
- Select Cancel Request and confirm. This action allows you to send the cancellation request to the PAC service and receive a cancellation ID for the document.
After a successful response, Electronic Document Status changes to Cancel In Progress, and the response supplies the CFDI Cancellation ID. If the PAC rejects the request, the status changes to Cancel Error. Review Error Code and Error Description. These responses don't replace the original Date/Time Stamped.
Send a request to update the status
The SAT authorities need to process and approve the document that you need to cancel. The information about the status should be requested from the PAC service.
In the Electronic Document action group, select Cancel, and then select Get Response to check the cancellation status. The document must have a CFDI Cancellation ID and a status of Cancel In Progress or Cancel Error.
Hinweis
The possible responses EnProceso, Rechazado, and Cancelado update the Electronic Document Status field for the next values respectively: Cancel In Progress, Cancel Error, or Canceled.
Manually cancel a posted sales invoice
For a document with Electronic Document Status set to Cancel In Progress or Cancel Error, select Cancel in the Electronic Document action group. Then select Mark as Canceled to update its status manually.
Wichtig
Mark as Canceled only changes the document's status in [!INCLUDE[prod_short](../../includes/prod_short.md)]. It doesn't submit a cancellation request to the PAC or reverse the posted accounting entries. Confirm the cancellation with your PAC or SAT before you use this action.
Schedule cancellation status checks
Use a job queue entry to run codeunit 10151 E-Invoice Cancel Request Batch. The batch checks records that have a CFDI Cancellation ID and an Electronic Document Status of Cancel Error or Cancel In Progress. It covers posted sales invoices, sales credit memos, sales shipments, transfer shipments, and customer ledger entries.
Wichtig
Review Cancel on Time Expiration on General Ledger Setup before scheduling the batch. When this option is enabled, the batch can also mark eligible documents as canceled after 72 hours. A status change in [!INCLUDE[prod_short](../../includes/prod_short.md)] isn't confirmation that SAT approved the cancellation.
Communication component
The electronic invoicing functionality handles communication with PAC web services and generates the QR codes included in printed documents. On-premises deployments use the Microsoft.Dynamics.NAV.MX.dll library for communication and signing. Online deployments use a separate service implementation.
When you generate an electronic document to request a stamp, [!INCLUDE[prod_short](../../includes/prod_short.md)] creates an XML document and sends it to the PAC for processing. The original XML document contains the same information as the original string field that is shown on the printed document. The original string includes the following information:
- Document date
- Document type
- Payment terms
- Name, address, and federal registration number of your company
- Name, address, and federal registration number of the customer
- Line amounts and quantities
The PAC returns an XML document that has the original string, but this file also includes a section for the digital stamp. In [!INCLUDE[prod_short](../../includes/prod_short.md)], you can export the XML files for documents that have a digital stamp and learn more about the data that goes into each XML element.
Related information
Set Up Electronic Invoicing
Set Up PAC Web Services
Generate Electronic Invoices