Issue vendor payments and customer bills
The vendor and customer bill pay feature supports SEPA-based formats in addition to Italian file formats. You can pay vendors according to the SEPA Credit Transfer standard and collect payment from customers according to the SEPA Direct Debit standard. The following procedure describes the process for sending a SEPA-based payment to a vendor. The steps are similar for collecting payment from a customer.
Before starting the following procedure, make sure that information for your company's bank is provided on the Bank Account Card page. On the card, include information for the following fields:
- IBAN
- SWIFT Code (optional)
- Payment Export Format
- SEPA CT Msg. ID No. Series
You also need a posted purchase invoice to pay. The payment method must have a Bill Code.
Prepare the vendor's payment details
- [!INCLUDE [open-search](../../includes/open-search.md)], enter Vendors, and then choose the related link.
- Open the vendor card. In Payment Method Code, select the bank-transfer payment method that you've configured. Payment method codes depend on your company's setup.
- Choose the Bank Accounts action.
- In the Vendor Bank Account List, select the vendor's bank account, and then choose the Edit action.
- On the Transfer FastTab, specify information for the IBAN field.
Choose the OK button.
Create the vendor bill list
[!INCLUDE [open-search](../../includes/open-search.md)], enter Vendor Bill Card, and then choose the related link.
- Choose the New action.
- On the General FastTab, select your company's paying bank account in Bank Account No. and enter Payment Method Code. Review the list and posting dates.
- Choose the Suggest Payment action.
- Set filters, as appropriate, and then choose the OK button to run the batch job.
- Choose the Create List action.
- Confirm that you want to create the list.
Export the issued list
- [!INCLUDE [open-search](../../includes/open-search.md)], enter Vendor Bill List Issued, and choose the related link.
- Select the bill payment that you issued from the list, and then choose the Edit action. The Vendor Bill List Sent Card page opens.
- Choose Export Bill List to File. The export uses the Payment Export Format on your company's bank account.
- Review and fix any errors shown in the File Export Errors FactBox, and export again if needed.
- Review the downloaded file, and submit it through your bank's payment service.
Creating or exporting the bill list doesn't transfer funds to the vendor. Follow your bank's submission and authorization process.