Create and attach inward gate entries

Gate Entry Inward is used to track the entry of goods into the organization.

The following processes describe how to create and attach an Inward Gate Entry.

  • To create an Inward Gate Entry
  • To attach an Inward Gate Entry

Documents for inward gate entries

  • Purchase orders or purchase invoices
  • Transfer orders for receipt
  • Sales return orders or sales credit memos

Create an inward gate entry

  1. [!INCLUDE [open-search](../../includes/open-search.md)] Enter Inward Gate Entry List, and then choose the related link.
  2. Choose New.

  3. Fill in the fields as described in the following table on the Inward Gate Entry header.

    Field Description
    Location Code Select the location code.
    Station from Enter the station name from where goods are coming to factory location.
    Description Enter gate entry description.
    Item Description Enter item's description.
    Document Date Defaults to the work date. Changing this date also changes Posting Date.
    Document Time Document time is populated automatically and it's system's time. User can also change the document time.
    Posting Date Defaults to the work date. You can change the posting date.
    Posting Time Posting time automatically flows and it's system's time. User can also change the posting time.
    LR/RR No. Enter the transport details such as lorry receipt number or railway receipt number for the gate entry.
    LR/RR Date Select the lorry receipt date or railway receipt date.
    Vehicle No. Enter the vehicle number in which goods are coming.

  4. In the lines, fill in the fields as described in the following table.

    Field Description
    Challan No. Enter the challan number received.
    Challan Date Enter the challan date.
    Source Type Specify the source type against which you're creating the gate entry. Available options are: Blank, Sales Return Order, Purchase Order, and Transfer Receipt.
    Source No. Select the source number for the selected source type. There's no need to select the Source No. if the Source Type is blank
    Source Name Shows the bill-to customer for a sales return order, the pay-to vendor for a purchase order, or the transfer-from name for a transfer receipt.
    Description Specify description if Source Type is blank.

  5. Select on Action > Posting > Post and post the document.

Hinweis

You can create multiple lines on Inward Gate Entry with different source type. Source number lookups are filtered by the gate entry location. A nonblank Source Type requires Source No. A blank source type requires Description.

View posted inward gate entry

  1. [!INCLUDE [open-search](../../includes/open-search.md)] Enter Posted Inward Gate Entry List, and then choose the related link.
  2. Open the relevant entry.

Posted inward gate entry lines remain Open until the attached receipt is posted. Posting the purchase receipt, sales return receipt, or transfer receipt closes the attached lines.

Attach an inward gate entry if the source type is purchase order

  1. [!INCLUDE [open-search](../../includes/open-search.md)] Enter Purchase Orders, and then choose the related link.
  2. Select the relevant purchase order and select on Action > Functions > Get Gate Entry Lines.
  3. To view the attached gate entry, select on Action > Functions > Attached Gate Entry.
  4. Post the purchase order document.
Hinweis
  • The same steps apply to a Purchase Invoice, using inward gate entry lines with a blank Source Type.
  • Posted gate entry lines can also be attached to Warehouse Receipts.

Attach an inward gate entry if the source type is transfer receipt

  1. [!INCLUDE [open-search](../../includes/open-search.md)] Enter Transfer Orders, and then choose the related link.
  2. Select the required transfer order and select on Action > Functions -> Get Gate Entry Lines and select.
  3. To view the attached gate entry, choose Related > Warehouse > Attached Gate Entry.
  4. Post the transfer receipt.

Attach an inward gate entry if the source type is sales return order

  1. [!INCLUDE [open-search](../../includes/open-search.md)] Enter Sales Return Orders, and then choose the related link.
  2. Select the required sales return order and select on Action > Functions > Get Gate Entry Lines and select.
  3. To view the attached gate entry, select on Related > Warehouse > Attached Gate Entry.
  4. Post the sales return order document.
Hinweis
  • For a Sales Credit Memo, use inward gate entry lines with a blank Source Type.
  • Use a blank Source Type for direct Purchase Invoice or Sales Credit Memo receipts.

Gate Entry Outward Transaction

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