E-invoice
E-invoice doesn't mean that an invoice should be generated from a software on the computer or point of sales (POS) machine, central portal of tax department, as any such centralization brings unnecessary restriction on the way trade is conducted.
E-Invoice generated by each software may look more or less same, however, they can’t be understood by another computer system even though business users understand them fully. There are hundreds of accounting/billing software that generate invoices, but they all use their own formats to store information electronically and data on such invoices can’t be understood by the GST System if reported in their respective formats. Hence, a need was felt to standardize the format in which electronic data of an Invoice will be shared with others to ensure there's interoperability of the data.
The adoption of standards will in no way impact the way user would see the physical (printed) invoice or electronic (ex pdf version) invoice. All these software would adopt the new e-Invoice standard wherein they would re-align their data access and retrieval in the standard format. However, users of the software wouldn't find any change since they would continue to see the physical or electronic (PDF/Excel) output of the invoices in the same manner as it existed before incorporation of e-invoice standard in the software.
E-invoice feature in Business Central
Business Central has included E-Invoice feature to Indian Localization.
- You can export invoice details as a JSON file for processing outside Business Central. Exporting the file doesn't submit the invoice to the tax authority.
- Use Generate IRN on the posted document to generate the local IRN Hash when needed. This action is separate from Generate E-Invoice, which downloads the JSON file.
- User can generate json file from Posted Sales Invoice > Action > Generate E-Invoice. On clicking Generate E-Invoice button on posted sales invoice, system generates and saves the file.
- User can generate json file from Posted Sales Credit Memos > Action > Generate E-Invoice. On clicking Generate E-Invoice button on posted sales credit memo, system generates and saves the file.
Importing signed E-Invoice json file facility is available. User can import json file from Posted Sales Invoice > Action > Import E-Invoice Response. On importing E-Invoice response, system updates below details into system.
- Acknowledgement No
- Acknowledgement Date
- IRN Hash
- QR Code
In the same way E-Invoice Response can be imported in Posted Sales Credit Memo.
Hinweis
Import the response for the posted document you're working with. The import requires an Irn value and updates the document's IRN hash from that value. It doesn't compare the response IRN with the hash already stored on the document.
Generate IRN and Import E-Invoice Response require a GST-applicable posted document whose GST Customer Type isn't blank or Unregistered. Cancellation requires an IRN Hash and Cancel Reason.
- To download the JSON file automatically when posting interactively, turn on Generate E-Inv. on Sales Post on General Ledger Setup. Automatic generation applies to sales invoices and credit memos whose GST Customer Type isn't blank or Unregistered. It requires an interactive client session. If the setting is off, use Generate E-Invoice on the posted document.
- Provision has been provided to record E-Way Bill No. on Tax Information tab in Posted Sales Invoice. E-Way Bill details are included in E-Invoice json file, user will be able to export E-Invoice along with E-Way Bill details.
- To export a cancellation JSON file, enter E-Inv. Cancelled Date and Cancel Reason on the posted sales invoice, and then choose Cancel E-Invoice. The cancellation action downloads the cancellation file. You don't need to choose Generate E-Invoice again to create that file. Process the cancellation outside Business Central.