Create an advance letter

To create an advance letter manually, follow these steps:

  1. Choose the Lightbulb icon icon, enter Sales Advance Letters or Purchase Advance Letters, and then select the related link.
  2. In the list, create a new document by selecting the New action.
  3. Select the Advance Letter Template, which defines the number series, VAT handling, posting behavior, and other settings.
  4. Confirm the No. field to assign a document number from the selected number series.
  5. In the header, assign the Bill-to Name.
  6. In the invoice lines, enter the VAT Prod. Posting Group and the Amount Including VAT.
  7. The default status of an advance invoice is New, meaning you can edit it but it can't be paid or used in a final invoice.

  8. Use the Release action to change the status to To Pay. The invoice becomes payable.

    Hinweis

    Releasing the document creates an Initial Entry in the advance entries, with the posting date from the document’s posting date and the full advance amount.

    This initial entry doesn't affect accounting. It just tracks the remaining amount available for payment.

  9. You can print the advance invoice using the Report – Advance Letter action, or generate a PDF attachment using the Report – Attach as PDF action.

  10. If you need to modify the advance letter, you can reopen it using the Reopen action. This sets the status back to New and allows editing. A negative Initial Entry is automatically created to reverse the previous entry.
  11. In the FactBox on the letter page, you can monitor the current advance amount, the remaining amount to be paid, the remaining amount available to be used, and the VAT base and VAT amount.

Advance Payments for Czech Republic (Extension)
Czech Local Functionality
Finance