Print periodic VAT reports in the Belgian version
The VAT reporting feature enables you to print VAT transaction details. You must send the following VAT reports to the Belgian tax authorities:
- Monthly/Quarterly declaration
- VAT annual listing (on paper/disk)
- VAT-VIES listing (on paper/disk)
Print the monthly/quarterly declaration
- Choose the
icon, enter Form/Intervat Declaration, and then choose the related link. On the Form/Intervat Declaration request page, fill in the fields.
Field Description Declaration Type Specifies the type of declaration that you want to print. Options include Month and Quarter. Month or Quarter Specifies the month or quarter of the VAT declaration. If you select Month in the Declaration Type field, enter a value from 1 through 12 (1 = January, 2 = February, 3 = March, and so on). If you select Quarter, enter a value from 1 through 4 (1 = first quarter, 2 = second quarter, 3 = third quarter, 4 = fourth quarter). Year (YYYY) Enter the year of the VAT declaration. You should enter the year as a four-digit code. For example, to print a declaration for 2026, you should enter "2026" (instead of "26"). Include VAT Entries Specifies the VAT entries to include in the report. You can choose between Open, Closed, and Open and Closed. Prepayment Specifies how prepayments are handled in the VAT declaration (case 91). Options include Print Prepmt. Amount, Print Zero (No Prepayment), and Leave Empty (Use November Amount). Case 91 must be left empty for quarterly VAT declarations or for declarations in months other than December. Claim for Reimbursement Specifies if you want to claim the reimbursement of the amount due by the tax authorities after you submit the declaration. Order Payment Forms Specifies if you want to order new payment forms. No Annual Listing Specifies that you don't want an annual listing for the declaration. You can only select this option for the last declaration of the calendar year. Correction Specifies that the entry is a corrective entry. Previous Sequence No. Specifies the sequence number of the previously submitted declaration. This field is only available if you select the Correction field. Comment Enter a comment for the declaration. Add Representative Specifies if you want to add a VAT declaration representative. A representative is a person or an agency that has a license to make a VAT declaration for your company. ID Enter the ID of the representative who is responsible for making the VAT declaration. This field is only available if you select the Add Representative field. Choose the Print button to print the report, or choose the Preview button to view it on the screen. Choose the Cancel button to save the information without printing the report.
Print the VAT annual listing on disk
- Choose the icon, enter Annual Listing – Disk, and then choose the related link.
On the VAT Annual Listing – Disk page, fill in the fields as described in the following table.
Field Description Year Enter the year of the VAT declaration. You should enter the year as a four-digit code. For example, to print a declaration for 2026, you should enter "2026" (instead of "26"). Minimum Enter the customer's minimum year balance to be included in the report.
If the yearly balance of the customer is less than the minimum amount, the customer isn't included in the declaration.Test Declaration Specifies if you want to create a test declaration.
If selected, an attribute test is written to the file that uses value 1, which indicates that this is a test file. If you want to test the XML file before sending it, you can upload this file to the Intervat site. The file is then validated without being stored on the server, and you receive a notification if the file is valid. Also, the unique sequence number in the XML file isn't increased when a test declaration is created, which means that you can create as many internal test declarations as you want.Add Representative Specifies if you want to include the VAT declaration representative.
A representative is a person or an agency that has license to make a VAT declaration for your company.ID Enter the ID of the representative who is responsible for making the VAT declaration. File Name Enter the path and name of the file to which you want to create the declaration. Choose the Print button to print the report, or choose the Preview button to view it on the screen. Choose the Cancel button to save the information without printing the report.
Print the VAT-VIES declaration report to disk
- Choose the icon, enter the VAT – Vies Declaration Disk, and then choose the related link.
- Enter the required information, and choose the OK button to start the batch job, which creates an .xml file.
- If you have to make a correction, choose the icon, enter VAT – VIES Correction, and then choose the related link.
- Choose the Edit List action, and then enter the information that has to be adjusted. Choose the OK button.